Before the event
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Before you go Batouta Voyages will assist you in determining meeting objective
Communication :
A detailed presentation of the destination will be sent to participants
Designing a program theme
Site search and selection
Selection of hotels.
Selection of places for Special dinner
Welcome packets, etc
Registration - online, fax, e-mail or phone
Group air reservations and ticketing
Ground transportation
Coordination of production and audio visual
Registration Management:
Depends on the budget, we propose different category of hotels (3, 4 & 5 stars)
Follow-up of the registration process Invitation letters and vouchers sent to participants
Visa issuance: assistance with the Tunisian authorities for people who can not get visa from their countries. The Visa will be printed on the participant’s passport upon arrival |
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| During the event |
A team will be present during the entire stay for event coordination’s sake:
Participants’ welcome & registration
VIP Welcome
Participants’ transfers: airports ~ hotels ~ airport depending on Arrivals-Departures schedules
Shuttles between the different hotels & the main conference venue
Shuttles for the activities, cocktails & dinners
Luggage services
Technical organization:
Personalized event items (notepads, pens, bags…)
Meeting places : Plenary meeting room, breakout sessions rooms , secretary room .
Posters and product exhibition spaces
Audio visual equipment
Simultaneous translation service
Social Programs:
Welcome cocktail at the hotel or in an outstanding place
Meals (lunch or dinner) at the hotel or outside (local house restaurant...)
Coffee breaks
Farewell gala dinner with entertainment
On request: Participants will be provided with the Cultural Agenda of the city (theatre, cinema, concerts…)
Organization of excursions and cultural visits during the event |
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| Post Event program: |
Themed stays will be proposed on request:
Excursions
Desert Safari
Thalasso & Spa
Archaeological tours
Shopping |
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Incentive & events